SMG, on behalf of the LSED, uses four different methods for procurement of goods, products and service contracts at the Mercedes-Benz Superdome, Smoothie King Center, Champions Square and Zephyr Field. The methods listed below are the most common forms of purchases that are made using funds from the annual operating budgets of the facilities. However, individual purchases may use stricter methods, such as formal bids, or RFP’s when appropriate:
- Purchases from $1,000 - $25,000: Depending on the product or service, three or more price quotes are obtained in writing, or a bid request is issued. A purchase order is sent to the lowest qualified vendor capable of providing the product or service to meet the specifications and needs of the facility’s operation.
- Purchases over $25,000: A bid request is written and transmitted to known qualified vendors. The vendor with the lowest qualifying bid is recommended for award. Consideration will be given to those vendors that have a performance history and demonstrated ability to meet the operating needs of the facilities.
- Professional Service and Maintenance Contracts: A Request for Qualifications (RFQ), or Request for Proposals (RFP) is written and provided to known qualified vendors and service providers. The RFQ and RFP documents will specify the type of service desired. Proposals are then evaluated using criteria described in the RFQ or RFP. The evaluation of the proposals may consider price, level of services offered, ability to meet the requirements, qualifications of bidder, team-related sponsorships, DBE participation and other factors. One or more vendors may be recommended for the award of the bid. SMG, acting in its capacity as manager on behalf of the LSED shall have discretion as to the final award of such proposals.
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